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Privacy Statement

1. WHAT IS THE PURPOSE OF THIS DOCUMENT?

GEMS MENASA Cayman Ltd. is a "controller" in relation to personal data.

This means that we are responsible for deciding how we hold and use personal information about you. You are reviewing this privacy notice because you are applying for work with us (whether as an employee, worker or contractor).

It makes you aware of how and why your personal data will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under relevant data protection laws.

2. DATA PROTECTION PRINCIPLES

We will comply with data protection law and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

3. THE KIND OF INFORMATION WE HOLD ABOUT YOU

In connection with your application for work with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae and covering letter.
  • The information you have provided on our application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, qualifications and certifications.
  • Any information you provide to us during an interview.
  • Information provided as part of our application process, including assessment results.
  • Photographic identification including copies of your passport, visa, and photographs of you;
  • Information pertaining to your desired salary, marital status, family information and emergency contact details;
  • Results of your assessments, if applicable

We may also collect, store and use the following types of more sensitive personal information:

  • Information about your race or ethnicity or religious beliefs
  • Information about your health, including any medical condition, health and sickness records.
  • Information about criminal convictions and offences.

If you provide us with details for referees as part of your curriculum vitae, please note that it is your responsibility to obtain consent from that party that we may contact them to provide a reference for you.

You are responsible for the personal data you provide to us whether directly, or indirectly through an agent, and you must ensure that the information disclosed is truthful, accurate and not misleading in any way. You must ensure that the information provided to us does not contain material that is obscene, blasphemous, defamatory, infringing on any rights of any third party, or otherwise legally actionable by a third party.

4. HOW IS YOUR PERSONAL INFORMATION COLLECTED?

We collect personal information about candidates from the following sources:

  • You, the candidate.
  • recruitment agencies
  • background check providers
  • credit reference agency agencies
  • Your named referees, from whom we collect the following categories of data
  • Data from third parties is from a publicly accessible source.

5. HOW WE WILL USE INFORMATION ABOUT YOU

We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Carry out background and reference checks, where applicable.
  • To develop questionnaires and interview scenarios.
  • Communicate with you about the recruitment process including via sms communications..
  • Keep records related to our hiring processes.
  • Comply with legal or regulatory requirements.
It is in our legitimate interests to decide whether to appoint you to the role since it would be beneficial to our business to appoint someone to that role.

We also need to process your personal information to decide whether to enter into a contract with you.

Having received [your CV and covering letter or your application form we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we will then confirm your references and carry out background screening before confirming your appointment.

If you fail to provide personal information

If you fail to provide information when requested, which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

6. INFORMATION ABOUT CRIMINAL CONVICTIONS

We envisage that we will process information about criminal convictions.

We will collect information about your criminal convictions history if we would like to offer you the role (conditional on checks and any other conditions, such as references, being satisfactory. We are entitled to carry out a criminal records check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data.]

7. DATA SHARING

Why might you share my personal information with third parties?

We will only share your personal information with the following third parties for the purposes of processing your application.

All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

8. DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need-to-know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

  • Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
  • Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact our Data Protection Officer in writing either at GEMS MENASA Cayman Ltd. Volvo Bldg., Sheikh Zayed Rd, 8607 Dubai, United Arab Emirates or by emailing
dpo@gemseducation.com
You can also lodge a complaint about our processing of your Personal Data with a data protection authority.

10. RIGHT TO WITHDRAW CONSENT

When you apply for this role, you provide consent to us to process your personal information for the purposes of the recruitment exercise. You have the right to withdraw your consent for processing for that purpose at any time. To withdraw your consent, please contact our Data Protection Officer. Once we have received notification that you have withdrawn your consent, we will no longer process your application and, subject to our retention policy, we will dispose of your personal data securely.

11. APPLICABLE LAWS TO JOB APPLICATION

Our websites allows you to apply for jobs based in countries (or territories) other than the country where you are resident or from which you make your application. Job opportunities posted on our websites will be governed by the laws of the country where the job is located. By applying for a job through the Company or any of its subsidiaries or affiliates, you accept that (i) the laws of the country where the job is located will have exclusive jurisdiction over any disputes arising from your application; (ii) the laws of the country where the job is located shall apply to your application; and (iii) the Company, including the local entities in the country you submitted your application from, are not responsible or liable for the prerequisites or limitations your application is subject to under the laws of the country where the job is located.

12. CHANGES TO THIS PRIVACY NOTICE

We reserve the right to modify this Privacy Notice at any time, without prior notice, by posting the amended Privacy Notice on our website, so please review it frequently.

13. STATEMENT

I understand that any information provided to the Company, may be reviewed by the Company’s hiring representatives. I further understand and agree that these representatives may share this information with others on a need-to-know basis including, but not limited to, sharing it with hiring managers considering you for employment.

I understand that any falsification, misrepresentation, misleading statements, or omissions of fact on either my submitted material or during the pre-hire process will be sufficient reason for my not being offered employment. I also understand that the Company will also view discrepancies between my curriculum vitae and the information provided on the application form as sufficient reason for my not being offered employment.

I understand that no time spent in obtaining a position with the Company, whether presently employed or in the process of becoming employed, is compensable.

I further understand that I have read and understood this privacy notice and by checking the box, I agree to the processing of my data in the manner outlined and consent to the Company using my personal information to communicate with me in respect of my job application by email, telephone and sms communications.