Government Relations Executive and Admissions Secretary

Admissions Secretary

• Update, maintain and manage the student information OASIS database, including all non-mandatory fields, ensuring that up to date information is available on a daily basis.
• Support the Registrar to ensure annual enrolment processes such as; Parent School Contract and registration of students, is completed within the agreed timetable.
• Update, maintain and manage the student information OASIS database, including all non-mandatory fields, ensuring that up to date information is available on a daily basis.
• Work closely with the Government Relations Executive (GRE) to ensure all Transfer Certificates received for new students meet the requirements of the governing body, students are registered in a timely fashion, outgoing TCs are processed efficiently and visa and passport information is up to date continuously throughout the academic year.
• Maintain and create files for all new applicant, new students, current student, exiting students and alumni and complete all exit documentation for students withdrawing from the school.
• Perform other duties as requested by direct and dotted reporting line managers/supervisors.

  Government Relations Executive

 Student Registrations

• Should always have updated information about student registration procedures and required documents.
• Plan and organise student registrations, coordinate with parents regarding required documents.
• Should be able to register all the school students with the Education Authorities within agreed timelines.
• Ensure the submission of the end of year results, students’ promotion & transfer within an agreed time frame.

Education Authorities

• Keep up to date within Ministry/ Authority regulations and procedures and update the MSO/ Principal/ Manager GR about changes in policy and compliance if any.
• Establish effective communication and develop relations with Education Authorities, Government ministries and offices.
• Apply for student school trips/ annual diary etc. with authorities to obtain approvals well in advance (Agreed timelines).
• Translate promptly all rules, regulations and circulars in English for the school management.

 School Parent Contract (Only for Dubai Schools)

• Apply for the fee structure approval and contract approval with Education Authorities.
• Ensure the efficiency of sending information & invitations to the parents to sign the contract in conjunction with the school management.

 General Responsibilities

• Maintain and update records regulating & maintaining trackers to show progress.
• Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
• In association with ICT support, compile and generate Ministry required student records (manual or online records).
• Attend staff meetings and serve on committees as required.
• Perform other duties as requested by direct and dotted reporting line managers/ supervisors.

• Strong communication skills with excellent standard of written and spoken English.
• Excellent ICT skills desirable.
• Able to handle a range of tasks, work under pressure and relate well to children and colleagues.
• Solid time management skills
• Analytical thinking

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.