HR Assistant - Immediate Start

§  Manage and oversee Human Resources policies, procedures and systems within assigned schools to ensure consistency and compliance.

§  Advise and support HR Officer and staff on UAE Labour law regulations and compliance. Be a source of expertise on issues relating to Employment Law, HR Policies and Human Resources best practice.

§  Support HR Officer in managing Employee Relations issues - with support from Corporate HR as required - including performance issues, disciplinaries, grievances and terminations. Ensure employee relations issues are handled effectively in accordance with UAE Labour Law and GEMS Policy to mitigate risk to company and ensure quality HR provision within school. 

§  Participate in HR Audits and lead on responsibility for post-Audit School Action Plans to address areas of improvements in Compliance

§  Support schools to manage the pre-hire onboarding period to ensure a quality, smooth and effective joining process

§  Design and conduct new employee orientations to explain school and HR policies, benefit programs, code of conduct, etc.

§  Support schools to administer and explain insurance benefits to employees, serve as liaison between employees and insurance carriers. Support employees with insurance related and medical issues.

§  Review systems to monitor attendance and absence levels and report/escalate issues to HR Officer. Ensure consistent and transparent approach in handling attendance, leave and absence in schools.

§  Oversee recruitment of non-Education roles in school including admin, front of house, IT, finance and operations. Support schools to manage end to end recruitment process including advertising (internal and external), shortlisting and interviewing in accordance with GEMS Recruitment SOPs.

§  Oversee and ensure compliance with GEMS Compensation & Benefits guidelines and policy including following approved pay scales, compliance with Internal Transfer Policy and C&B SOPs. Maintaining ERP database accurately for all C&B transactions.

§  Oversee Performance Management within school ensuring that GEMS guidelines and timescales are adhered to and that all applicable employees have appropriate goals in place. Advise and support management with Performance Management best practice.

§  Develop and maintain HRIS database. Lead on HR ERP module within school and model best practice in ERP usage. Participate in ongoing ERP training as required.

§  Support, lead and promote GEMS Employee Engagement Initiatives within assigned school(s). Act as an “Ambassador” and role model for Employee Engagement and participate in wider events and initiatives as required.

§  Training, support and development of Executive Secretaries within cluster to ensure high quality HR provision

§  Develop and update Employee Handbook as required.

§  Perform specific research/investigation into operational issues as requested.

§  Assist and prepare statistical summaries and reports for school and GEMS Corporate Office.

§  Provide support to the wider GEMS HR network as required and participate actively in HR meetings and training. Support other HR Officers within the group.