IBDP Coordinator

We are currently looking to recruit a highly experienced IBDP Coordinator for August, 2026.

• To administer all aspects of the IBDP program, including
• Maintaining complete records of IB publications.
• Ensuring that administrative procedures be carried out correctly and that deadlines be kept according to IBO instructions.
• Keeping copies of all correspondence with IBO including forms, documents, reports.
• Coordinating all IB activities at the school.
• Liaising with those responsible for the timetable to ensure that the requirements of the IB are complied with in the timetable.
• Notifying the accounts department of IB payments due, where applicable.
• Keeping the Head of the school consistently informed of IB developments.
• Serving as liaison between administration, staff, students, parents and the IBO, and thus handling all relevant communication with the different IB offices.
• Being familiar with all IB procedures as listed in the Handbook.
• Contributing to the marketing of the program within and outside the school.

• To communicate with parents and students

• Providing comprehensive information on the IB program, its aims and requirements to both interested students and students enrolled in the IB program.
• Providing comprehensive information on the IB program to interested parents
• Annually reviewing and revising, as necessary, the HS Handbook to ensure alignment with the IB standards and practices.
• Ensuring that parents are consistently informed of the performance of their children.
• Ensuring that parents’ meetings are organized as required throughout the year.
• Consulting with 8^th, 9^th, and 10^th grade parents concerned about proper preparation for the IB.

• To ensure student success within the program
• Overseeing the student selection procedure.
• When required, meet with potential IB students and parents to determine if the IB Diploma is an appropriate option.
•  Accommodating transfer students by liaising with their previous school and/or provide the receiving school with necessary information.
• Ensuring that accurate student records are maintained.
• Ensuring that candidates meet program and examination requirements and fulfill IB regulations.
• Being informed of the development of each IB student.
• Discussing with the student and consulting with the IB staff and/or the tutor about necessary changes in subject options and other actions concerning the student’s academic or personal development.
• Ensuring that candidates are informed of the exam procedures and the services provided by the IBO (early results, enquiries upon results, legalization), and that the services are executed where necessary.
• Liaising with the Counselor (where applicable) to ensure that there is adequate information and guidance about further studies, careers and scholarship opportunities, that students obtain the appropriate references, and that transcripts are forwarded to universities.
• Collecting, analyzing, and sharing exam results with school leaders, teachers, and GEMS officials, as required, including during the summer, as necessary.

• To support teachers:
• Together with the staff, establishing an internal calendar of deadlines in order to spread the student and staff workload over the two (2) years.
• Together with the staff, analyzing the annual examinations.
• Making arrangements for and/or providing professional development to IB teachers.
• Providing IB staff advice and support, as needed.
• Organizing regular staff meetings for discussion of common matters to ensure a smooth running of the program in the school.
• Ensuring that all IB staff have access to relevant publications and updated resource materials and thus are fully informed of current program content and subject requirements.
• Ensuring that all staff are informed of, and adhere to, IB regulations.
• Coordinating staffs’ participation at IB workshops.
• Informing newly appointed IB staff of all relevant aspects of the program.
• Participating in the selection of IB staff.
• Keeping staff informed of current IB developments as announced in Coordinator Notes, the Handbook, and correspondence from the IBO.
• Ensuring adequate supervision of the teaching of externally taught and self-taught languages.
• Liaising with the teacher responsible for TOK to ensure that the program is well administered.
• In conjunction with the CAS supervisor, establishing the process of monitoring students in their CAS activities to ensure that all students perform appropriate activities.

• To supervise the administration of IB assessments
• Ensuring that all staff are informed of the relevant assessment procedures
• Administering the Extended Essay procedure and supervising the staffs’ guidance of students.
• Organizing the final examinations, orals, and mock examinations, including those that occur on Fridays.
• Ensuring that conditions for the conduct of the examinations are fulfilled.
• Ensuring that examination transcripts/Diplomas/Certificates are distributed to candidates upon receipt from IBO.

• To manage the resources of the program
• Developing and managing the IB program budget
• Ensuring that textbooks, resources and facilities are available according to the needs of the IB program.
• Liaising with the librarian regarding the provision of resource books and other relevant matters.
• Teaching load of two courses

Required for the role:

• Relevant teaching qualification, master’s degree preferred.
• Demonstrates successful leadership, organization and management skills.
• Demonstrates effective communication, public relations, and collaborative skills.
• Exhibits a strong professional commitment to the successful implementation of the IB Diploma Program.
• Exemplifies a strong work ethic with a willingness to contribute to the general welfare of the total School program.
• Maintains a positive, professional, and collaborative disposition that a compliment the school and the GEMS organization
• Validated successful IB teaching and leadership experience.