Primary Secretary

We are hiring an outstanding Primary Secretary to join at Gems International School. This is an exciting opportunity for an educator who is passionate and eager to contribute to the academic success of our students.

GEMS International School, Al Khail, opened in September, 2013, as a premium school offering the International Baccalaureate (IB) programme.

Job Purpose

Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Principal/Head of School. Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.

Job Scope

Responsible for managing all secretarial functions of the office of Supervisor/Principal/Head of school.

Key Accountabilities

·      Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.

·      Maintain high quality communication from and within the Principal’s office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.

·      Liaise with all school secretaries regarding students, parents, faculty and staff. § Update staff information on OASIS Personnel module and the relevant Education Authorities’ systems.

·      Manage Principal’s appointment calendar as well as all his/her professional communication and public relations needs.

·      Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.

·      Coordinate personnel needs regarding contract writing, attendance and reporting, employee files,annual reports, annual budgets preparation reports and other school reports as needed.

·      Provide high quality reception and hospitality for the Principal’s visitors and those seeking to communicate with Principal.

·      Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.

·      Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.

·      Attends staff meetings and serve on committees as required.

·      Performs other duties as requested by direct & dotted reporting line managers / supervisors.

Qualifications / knowledge:

Maintain confidentiality and exemplifies personal and professional integrity.

Exhibit exemplary written/spoken English language skills; including exceptional phone skills.

Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use.

Skills:

Effective interpersonal skills to aid in the daily contact with a diverse multi-cultural population.

Excellent organizational and office management skills; ability to multi-task and delegate assignments in a timely manner.

Experience:

Three (3) years’ experience as Secretary in an office or school environment.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.