SCH Operations Assistant Manager

Job Purpose - To manage the day-to-day and long-term maintenance of the school, HSE and staff housing, under the direction and in coordination with the School Operations Manager.

External: Third party contractors, vendors and service providers, government and municipality departments.

Key Accountabilities

Manager day to day and long term maintenance of the school and staff housing.

Coordinate all building maintenance issues ensuring that safety and security systems are in place and maintained.

Access current condition of electrical, air conditioning, plumbing, and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed.

Coordinate and supervise, allocation of work and formulation of school work schedules.

Be on call for staff and campus emergencies

Receive all repair and maintenance requests from staff related to school building, staff housing and campus facilities in general.

Coordinate the school’s transportation requirements to ensure that all students and employees are transport to and from school in a safe and effective manner.

Support school admin team, advise disposal/condemnation of old/unused assets in a timely manner and in line with assets disposal policy, and encourage procurement automation system.

Assist and coordinate with the School Operations manager to ensure that health, safety and hygiene mechanisms are effective so as to provide a safe environment for students.

Implement all emergency programs, ensure all equipment is maintained, conduct inspection and drills, ensure compliance with codes and regulations and train all employees to ensure a safe environment which protect company assets and personnel.

Ensure effective health and safety risk management within the school, as well as closely monitoring compliance of third-party service contractors.

Implementing risk assessment and loss-prevention strategies.

To ensure all records are kept in line with legislation of the servicing of firefighting equipment, legionella, emergency lighting and servicing of fixed safety systems and identifying faulty items.

Ensure relevant training is provided to all staff and training records kept.

Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies to the initial scope of works.

Supervise  and ensure efficient work allocation to the school support staff (Male & Female).

Initiate effort and energy beyond the typical work day, there the tasks require additional commitment.

Attend staff meetings and serve on committees as required

Perform other duties as requested by line manager/supervisors.

Qualifications Minimum a BA, or equivalent (advanced) diploma

Job -Specific Knowledge & Skills

Fluent English communication skills, written and oral.

Attention to detail with diligent follow up, and able to execute in a timely manner. Skilled in multi-tasking and handling pressure.

Organizational ability, of self and others.

Forethought and forward planning (particularly as this relate to local Government compliance matters).

Capable of influencing people and talented in networking with cultural sensitivity. Good interpersonal skills

Strong and consistent supervisory skills.

Good knowledge of UAE and its characteristics.

Be aware of HSE policies and procedures.

Be aware of fire drill and lock down procedures.

Attended HSE briefing on joining.

Completion of GEMSU trainings related to HSE.

Report any HSE concerns to school HSE Officer.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.