Secondary Secretary

From August 2024 we are seeking to appoint an experienced Secretary to our Secondary Principal.  You will be responsible for coordinating all secretarial and administrative functions to ensure the smooth running of the office of the Secondary Principal.  Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.

Job Responsibilities:

• Maintain high quality communication from and within the Principal’s office.  Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
• Liaise with all school secretaries regarding students, parents, faculty and staff. 
• Manage Principal’s appointment calendar as well as all his professional communication and public relations needs.
• Assist in the organising of school events and facilitate the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
• Provide high quality reception and hospitality for the Principal’s visitors and those seeking to communicate with Principal. 
• Maintain confidentiality and exemplify personal and professional integrity.
• Prepare reports for external stakeholders, including parents and educational authorities
• Coordinate the preparation of annual performance reports for the school
• Submit reports to relevant educational authorities as required
• Support the maintenance and management of record/information systems
• Support the maintenance of the schools MIS systems
• Support in keeping an accurate record of all groups of learners
• Preparing and updating the systems for the new academic year
• To assist SLT in accessing assessment data required to support student learning in the classroom

Competencies Expected: 

• Exhibit exemplary written/spoken English language skills; including exceptional phone skills.
• You will also have good presentation skills and be an effective communicator. You will be able to handle different tasks simultaneously and manage your time in efficient manner.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.