Vacancy Details

2705 - Executive Assistant

Location: UAE - Dubai
Closing Date 08-May-2023
About the Role

Job Purpose: 

The Executive Assistant is responsible for providing comprehensive support to the Principal and Executive Team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. 

Key Responsibilities include, but not limited to: 

  • Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values. 

  • Own, and be accountable for, the day-to-day running of the management offices ensuring high levels of confidentiality. 

  • Organize and provide oversight for school initiatives and celebrations as required.  

  • Initiate and outline possible projects which will impact positively aspects of the school’s vision. 

  • Develop and cultivate collaborative relationships with all stakeholders -school staff, students, and parents. 

  • Seek out opportunities to promote RDS in the involvement of community projects. 

  • Assist in the organising of school events and facilitate the use of effective strategies for ascertaining and gaining publicity in order to promote the school positively. 

  • Shape and define school systems to enable the effective and efficient running of the Executive Leadership Team in alignment with the overall financial and education plan for the school.  

  • Provide confidential administrative support including report creation and maintenance, project support, research tasks, preparation of business travel & arrangements, meeting scheduling and agenda development. 

  • Compile information from various sources to generate reports; present data, visuals, and diagrams for differing audiences using a variety of media. 

  • Develop effective processes to assure efficient delivery of information. 

  • Be proactive in the development of communications/correspondence and be accountable for the timely distribution of communications (internal and external as required). 

  • Assist in presentation and report development for LAB meetings; taking accurate minutes and following up with leaders to ensure actions are carried out in a timely fashion.  

  • Work at pace and with a high level of energy and rigor to successfully assist the Executive Team in all aspects of their roles. 

  • Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports, and other school reports as needed. 

  • Provide high-quality reception and hospitality for the Executive Team’s visitors and those seeking to communicate with the Principal.  

  • Initiate effort and energy beyond the typical workday, where the tasks require additional commitment. 

  • To carry out any other reasonable duties as directed by the Principal / CEO.


Communication and Working Relationships 

Cluster Lead 


Senior Leadership Team

School Support Center 



  • A committed and creative individual with excellent organisational skills. 

  • Program/project management skills – running a project within a team. 

  • Experience in areas of corporate strategy  

  • Effective use of Excel, Canva and other media-based programs.  

  • Ability to work autonomously with minimal day-to-day oversight.  

  • To be available outside of core office hours if required 

  • Strong interpersonal skills and able to work effectively with students, staff and parents. 

  • Commitment to improving opportunities for RDS students.  


 Application Process:-

  • An up to date CV complete with responsibilities and experience to date.  

  • A letter of application stating why you feel you are suitable for this role. 


Shortlisting will begin on 24th April with ongoing interviews commencing from 8th May. 


Candidates will be notified if they are shortlisted for interview.   

The interview will involve tasks and a competency-based interview specific to the job role. 








About Your Benefits


About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

At GEMS Royal Dubai School (RDS), we offer an outstanding world class education with students at the heart. Our community is built upon the vision of ‘Achieving Excellence Together’; it is a place where students, teachers and parents are committed, ambitious and positive. As one of the first accredited High Performance Learning (HPL), World Class Schools in the region, we focus on ensuring our motivating learning environments support, challenge and inspire students from Early Years through to Year 6; focusing not only on academic excellence, but on developing students to be confident and happy learners. We provide a solid foundation that is supportive and inclusive, where we embrace and celebrate every individual.

Our experienced UK trained teachers inspire intellectual curiosity, independence and effective learning habits. From an early age, we encourage students to be empathetic, hardworking and agile. As a school we pride ourselves on ensuring the development of our students’ social and interpersonal skills, as well as their contribution to the community. We believe every experience is a learning opportunity and seek out different ways to ensure our children and staff are everlasting learners who strive for improvement within our High Performing Culture.

To learn more please visit RDS


About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

1. Resume/CV
2. Passport-size photograph
3. Cover Letter

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.