Responsible for the Procurement contracts.
To ensure we have adequate coverage and strong contracts in place as well as timely renewal of existing contracts so we do not have out of contract compliance issues.
To ensure that all contracts are managed, both from a “fit for purpose” and timely renewal point of view.
Provide Support to the Procurement team ensuring all contracts are drafted and completed correctly in conjunction with the Legal team.
Contract database management
Work with the business to retrieve contracts and any historical records to build a comprehensive contracts database
Actively engage with and securing support from the Procurement Manager to build strong relationships with stakeholder throughout the business
Ensure that contracts adhere to policy and that the process is followed in regards to signing authority and approval (DOA)
Provide advice to stakeholders and internally the procurement team on the right templates to use within the scope of the knowledge, not this is general advice and not legal advice, where it is not 100% certain to direct that enquiry to the legal team.
Review and prepare contract summary sheet details with all relevant information before uploading to the contracts database.
Create and implement a contracts renewal and end date process which ensures the Procurement manager with stakeholders are notified as appropriate on time.
Preparing supplier reports in conjunction with the contracts database to help understand total number of contracts and value vs overall spend.
MBA but LLB preferred
3-5 years’ experience within a large organisation in contract management.
Job-Specific Knowledge & Skills:
Knowledge of laws and regulations impacting procurement contracts, FIDEC knowledge advantageous.
Excellent verbal and written command of the English and Arabic language.
Excellent communication and interpersonal skills
Excellent time management skills with the ability to work to tight deadlines and handle the pressure of last minute requests
Flexibility to adapt to changing priorities and business needs
Ability to manage document files both paper and electronic.
Local KSA regulatory experience is a must**