Vacancy Details

6353 - Exams officer - MTS

Location: UAE - Dubai
Closing Date 31-Mar-2020
About the Role

Exam coordination:

  • Oversee all arrangements for all in-school assessments
  • Oversee all arrangements for all public examination entries e.g. iGCSE and equivalent, Vocational subjects including BTEC and AS and A2 examinations for Sixth Form students.
  • Organise the collection of registration and examination fees; organising, invoicing and ensuring money collected is credited to the relevant account, in liaison with the Finance Officer
  • Co-ordinate the preparation and submission of entries to examining bodies.
  • Ensure all examination papers and stationery are delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly and appropriately.
  • Be responsible for arrangements for the conduct of existing and new examinations including the provision of accommodation.
  • Co-ordinate the team of invigilators, with the support of the Lead Invigilators, including recruitment, training, management and deployment of invigilation staff.
  • Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place.
  • Ensure that all examinations start and finish appropriately in line with examination board regulations including the conduct of any on-line examinations.
  • Ensure that pupils are given all the necessary relevant information about examination entries, the dates and times of the examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time.
  • Ensure that all necessary stationery and materials and other requirements are provided for examinations.
  • Deal with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration.
  • Deal with enquiries from parents and students, including former students.
  • Receive examination results and certificates and making arrangements for their issue.
  • Keep up to date with the necessary policies, procedures, rules and regulations laid down by the different examination bodies.
  • Organise appropriate arrangements for the support of candidates with special examination requirements (eg dyslexia, disabled) in conjunction with the Head of Inclusion.
  • Liaise with Heads of Year and Heads of Department to ensure appropriate timetabling and invigilation arrangements are in place for the school’s internal/mock examinations for all appropriate year groups.
  • Analyse data arising assessments, questionnaires and surveys which the school may carry out from time to time and responding appropriately.
  • Liaising with the SENCO to identify pupils with special needs and dealing with associated applications for special considerations and access arrangements. Put in place the arrangements for the candidates concerned.
  • Participate in appropriate CPD with the agreement of your Line Manager.
  • Undertake any other reasonable related duties and responsibilities of an equivalent nature, as may be determined by the post holder’s supervisor from time to time, in consultation with the post holder. Attend such courses as are necessary for the performance of his/her duties.
  • Liaise with line manager to maintain and revise when appropriate the Examinations Policy and associated policies.
  • Responsible for the distribution of results and certificates, checking accuracy of personal details and grades issued.
  • Administering requests for grade reviews, re-marking, return of scripts and complaints for processing by exam boards.
  • Other clerical and administrative duties relating to the role of exams officer, in particular, the secure storage and dispatch of examination materials as required by examination boards regulations.


  • Support the senior staff in the development and provision of data for analysis, working with them to analyse overall school data on a regular basis
  • Manage the creation and maintenance of grade sets, mark sheets and report templates and other areas of Assessment in SIMs
  • Create analysis tools in SIMs Assessment as required for Curriculum Leaders and others
  • Work with departments /grades to create and develop their approach to data collection and analysis, and ensure timely data entry for reports
  • Manage the timely transfer of relevant data to other software systems as requested.
  • Provide support in the administration of CAT4, Base and PT data


  • Assist in the setup and maintenance of systems for generating reports to parents, and for monitoring and student tracking systems
  • With the Line Manager develop the reporting system within SIMs as required.
  • Coordinate timely availability and completion of report data with appropriate senior staff.
  • Create and issue internal reports to tutors, teachers, MLT and SLT.


  • Experience in working with data.
  • Experience in a similar role.
  • Experience in handling English National curriculum examinations.
  • Strong administration experience
About Your Benefits
Attractive remuneration will be provided. 
About GEMS

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.

About the School

GEMS Metropole School, located in Motor City in Dubai, opened its doors in September 2014 and has continued to flourish and grow in student number and stature. The school is now open to students from FS1 to Year 13 with an all-through school capacity of 4200 students offering the National Curriculum for England.

In such a small time, the school has become well-known for their key areas of success, such as a strong community approach to education, highly inclusive school support to strong secondary options at Key Stage 4 and academic and vocational choices at Key Stage 5. In addition, the school has well-equipped classrooms, a highly competitive sports department, digital media rooms, innovation laboratories, dedicated science labs, music, art rooms and libraries.

Most recently the school has completely overhauled its digital strategy to lay the foundations to further its position as a leader in associated technologies in the region, focusing on the use of technology to a. enhance the learning experience of our students through experiential learning through the use of AR and AI technology b. improve feedback and communication between the student/teacher and teacher/parent and c. help reduce staff time and workload, helping to improve teacher wellbeing and reduce burnout.

Students from our Foundation Stage classes have access to attractive indoor and outdoor learning areas to explore and investigate, high quality Information Technology provision and Science provision to develop IT and Science-based literacy, and most recently a language hub to support key language skills across school.

In the Primary section, with the use if 1:1 technologies, students and teachers in the Primary section use iPads and interactive whiteboards to enhance learning opportunities where appropriate. The Secondary school continues to develop and grow and has seen the LEAD and skills programme blossom supporting students to make informed decisions and develop their learning and leadership skills. A new focus of personalised pathways is supporting students in their preparation for life after school and their journey towards success. In conclusion, GEMS Metropole School has recently been awarded accreditation status with the British School Overseas (BSO) and is a member of the British Schools of the Middle East (BSME) with the School Principal as a BSME Country Rep. This allows both teachers and students alike to continue to grow and develop with the rich traditions of the National Curriculum offerings and align itself with ‘like schools’ across the region and overseas.
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.