Vacancy Details

7022 - Data Manager

Location: UAE - Dubai
Closing Date 15-Oct-2020
About the Role

Vision and Strategic Direction:

 Model and encourage a culture of kindness in support of the GEMS/GWA core values and uphold the mission and ethos of the Academy as a non-selective, international and academically successful school through the lens of the International Baccalaureate Organisation 

Develop inquiring, reflective and caring learners who, through the rigour of the IB programmes, have the knowledge, skills and character to take action and create a better, more peaceful world

Job Purpose: 

The Data Manager provides the Academy with high quality reliable learner data to support the Academy with management decision making, and provides its stakeholders with regular timely and accurate updates, statistical analysis and management reporting.

With the Principals and the Assistant Principals, the post-holder will (i) share responsibility for all the policies, decision-making processes and strategic planning involved in the area of responsibility (ii) realise the ethos of an IB learning organisation with high expectations of students and staff, and a positive approach to internationalism, entrepreneurialism and innovation;

To maximise achievement of students through high quality:

  • ●Administration and organisation of all aspects of data management in accordance with latest regulations, procedures and deadlines laid down by external organisations
  • ●Line management of Data, Attendance and Examinations
  • ●Target-setting, monitoring, analysis, evaluation and intervention data, including additional needs provision, access arrangements, social, emotional, behavioural, EAL and G&T data
  • ●Proactively facilitate the use of data by all staff
  • ●Ensure that all relevant external returns meet the set deadlines

To research and keep up-to-date with changes to Data Management policy and practice. 

Core Responsibilities


Academy Leadership and Management

  • To lead and support staff and students through a high profile role, promoting the Academy’s vision, mission, ethos, values and strategic aims. To work closely with the Principals and the Assistant Principals
  • To develop and lead a dynamic Data Management department to provide the Academy’s community with managed access to comprehensive, reliable, relevant and up-to-date information and report facilities
  • To share responsibility for all the policies and decision-making involving the data management team
  • To ensure that data and information required by all stakeholders and funding bodies and agencies is accurately prepared, submitted and available on a timely basis
  • To take a lead on the whole Academy areas of attendance, examinations and data
  • As Data Manager, contribute to the development and successful delivery of an annual operating plan which supports the Academy’s mission, objectives and core values
  • To lead work in developing systems for the data management team for efficient, timely and frequent collection of students’ data into the Academy’s data management systems.
  • To coordinate the requirements of Academy’s data management systems’ upgrades with the ICT technical team
  • To provide timely data that enables managers, teachers and other key staff in the Academy to accurately evaluate performance, set targets and monitor the impact of planned changes
  • To disseminate information about data management to staff, students and their parents


Students’ Learning

  • Develop and embed quality standards and service level agreements for the data management team ensuring these are maintained and the effectiveness monitored and reviewed
  • To retain an overview of 1:1 target-setting processes, monitoring and evaluation for students, through maintaining, reviewing and interpreting the data which informs students’ progress and target-setting
  • Maintain the Academy databases, ensuring that both examination and learner data is held securely, with integrity, and meets all regulatory and statutory requirements
  • To lead the preparation and administration of the educational platforms and all other administrative duties in relation to educational platforms for students and parents

Staff Support

  • Oversee the management and delivery of timely and reliable information in accordance with agreed Academy plans and schedules, including any appropriate reports
  • To attend training in the use of the Academy’s data management and deliver and disseminate Academy’s data management training relevant to staff
  • Manage visits from internal / external auditors ensuring line managed teams provide accurate and timely information and carry out all necessary follow ups
  • Develop and implement an internal audit process which regularly monitors the accuracy and hygiene of the student data and which reports regularly to leadership
  • To support the staff with the management of student data. Manage and develop effective and efficient processes and procedures for the capture and maintenance of student data ensuring that information is robust and meets the needs of the Academy
  • To create an annual calendar of events in relation to inclusion management through the Academy’s data
  • To manage examination deadlines and liaise with staff as appropriate
  • Provide examination and qualification advice to Directors of Learning as appropriate
  • To liaise with line managers about concerns with the use of the Academy’s data


Community Development

  • To establish community and parental confidence in the area of data through the accurate management and administering parental communication regarding data stored in the Academy’s information systems.
  • Attend and represent the Academy at specific events maintaining sector knowledge and professional awareness of developments surrounding the student data information management
  • To contribute to GEMS World Academy’s PR and the organisation of events, including the creative use of the website, VLE, text messaging and appropriate applications of future technologies
  • To produce student information for and contribute to the organisation of Progress Review Days, Parents' Evenings, termly reports and Curriculum Evenings
  • To be aware of and comply with Academy policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • To contribute to the Academy ethos, aims and development/improvement plan
  • To establish constructive relationships and communicate with other agencies/professionals to support achievement and progress of students


Other Duties

  • Undertake personal development through training and other learning activities including performance management as required
  • Recognise own strengths and areas of expertise and use these to advise and support others
  • To work with suppliers and agencies in a collaborative R&D context, to pursue research and case study opportunities, enabling us to become a leading edge Academy, offering services and advice to other institutions, locally, nationally and internationally
  • To be a positive role model for students in dress and conduct within the Academy




Written annual job performance is evaluated and provided in accordance with school policy timelines established by the CEO/Principal


About Your Benefits


Competitive remuneration package depending on experience and qualifications, house rent allowance, 52 calendar days annual leave, tuition fee and transportation concessions, travel and professional development allowance, visa, medical, end of service and other benefits in line with the UAE Labour Law. 


About GEMS

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.

About the School

GEMS World Academy-Dubai (GWA) is a private, co-educational IB World school for PreK to Grade 12 students. Established in 2008 as a member of GEMS Education, the school is authorized to deliver the PYP, MYP, DP and CP programmes and is also accredited by the Council of International Schools and is being accredited by NEASC. The total student enrolment is 1600 students with faculty strength of 170 teachers, 82 teaching assistants and 40 administration and support staff.

  • The internationally recognized gold standard of pre-university education is the DNA of GWA.
  • GWA has the continuum of all four IB programmes. IB is considered the best performing curriculum as per PISA & TIMSS benchmarking. The IB Learner profile prepares students for a more effective transition into world-class universities.
  • Strong IB World averages (and continually improving) providing access to the world’s best universities.
  • A school that is recognized by KHDA (Very Good) as an environment where innovation and improvement are fostered.
  • With over 92 nationalities and part of the global World Academy network with Schools in Chicago, Switzerland, and Singapore, GEMS World Academy – Dubai is geared towards developing global citizens.
  • Our students have the opportunity to move from the macro environment of space to the microscopic environment of cells and atoms in our Digital Planetarium and the ability to create audio and video content in the purpose-built recording studios and green-screen room.
  • With over 150 After School Activities, over 45 Week Without Walls options around the world, sports opportunities for all, student leadership, individualised learning (RTI) GWA provides a truly holistic education.
  • A strong 10 year legacy of a warm caring community.

For an insight into GWA Dubai please see this video It Feels Like Home - That’s The Difference

About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph
3. CV
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.