Vacancy Details

8708 - Supervisor School Facility

Location: UAE - Dubai
Closing Date 14-Jun-2021
About the Role

GEMS Job Description

HR Code: OP3


Job Details


Job title

Work unit:


Assistant School Facilities Manager

City & country:


Job holder name:

Direct reporting line:

School Operations Manager


Dotted reporting line:

School Principal/CEO;


Job Purpose


To manage the day-to-day and long term maintenance of the school and staff housing, under the direction and in coordination with the School Operations Manager.


Job Scope


All school facility management while working within budget guidelines and company procedures.


Internal & External Interactions


Internal: Employees of the school and corporate offices.


External: Third party contractors and service providers, government and municipality departments


Key Accountabilities


  • Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.




  • In conjunction with School Operations Manager, develop a system for cleaning, repair and maintenance of school facilities, both during term time and over school holidays for major operations.




  • Coordinate all building maintenance issues ensuring that safety and security systems are in place and maintained according to the Preventive Maintenance Schedule and that the water, sanitation and electrical systems are safe and meet relevant Ministry Regulations.




  • Assess the current condition of electrical, air conditioning, plumbing and other essential facilities and equipment, ensuring regular maintenance and service schedules are followed.Liaise with procurement team to consolidate all annual maintenance contracts and maintain the expected quality from all suppliers.




  • In conjunction with the School Operations Manager, coordinate and supervise, where appropriate, the allocation of work, and formulation of work schedules of ancillary employees and sub-contractor personnel to ensure adequate coverage at all times.




  • Supervise the day to day operations of the allocated support staff accommodation facility ensuring that residents’ welfare is maintained at all times and that all legal, HSE and related policies are adhered to thereby providing a safe and secure environment for the residents.




  • Be on call for staff and campus emergencies.




  • Receive all repair and maintenance requests from staff relating to the school building, staff housing and campus facilities in general.Prioritize and coordinate work schedules to a high level of efficiency and customer satisfaction.




  • Coordinate the school’s transportation requirements to ensure that all students and employees are transported to and from the school in a safe and effective manner.Supervise the STS school representative and transport foreman to ensure the provision of a high level of service to parents.




  • To support the school admin team in improving the adherence to the GEMS school policies on procurement.Advise disposal / condemnation of old / unused assets in a timely manner and in line with the assets disposal policy, and encourage procurement automation system and support to implement the system in GEMS at the earliest possible.




  • Assist and co-ordinate through the School Operations Manager to ensure that health, safety and hygiene mechanisms are effective so as to provide a safe environment for students. The guide lines from government authorities with regards to health and safety are to be effectively communicated to schools and ensure the schools follow it without fail.




  • Implement all Emergency programs; ensure all equipment is maintained, conduct inspection and drills, ensure compliance with codes and regulations, and train all employees to ensure a safe environment which protect company assets and personnel.




  • Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.




  • Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.




  • Attend staff meetings and serve on committees as required.




  • Perform other duties as requested by direct & dotted reporting line managers / supervisors.


Key Accountabilities – Work unit specific



Key Performance Indicators (KPI’s) – Measurable



Person Specifications


Qualifications / knowledge:

No specific qualifications are required for the role but a good standard of general education is necessary.



Fluent English communication skills. Attention to detail with diligent follow up, and able to execute in a timely manner. Skilled in multi-tasking and handling pressure. Capable of influencing people and talented in networking with cultural sensitivity.



Previous experience in the Middle East is a competitive advantage.


Acceptance & Approvals


Confirmed by job holder

Reviewed by line manager

Approved by




















About Your Benefits
About GEMS

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.

About the School

GFS (GEMS Founders School) opened its doors to over 1800 students in September 2016 from FS1 – Year 8. This is the most successful school opening in GEMS history in terms of enrolment. In September 2017 we welcomed over 3500 students and extended the school to Year 9. Since opening, we have established a positive learning environment for our children and staff following the National Curriculum for England. We have three main pillars that are being embedding at GFS: Languages and Cultural Understanding, Character and Mindfulness. As a British international school with over 100 nationalities, it is important that we value all our languages and cultural understanding and we use this as a catalyst to embrace the culture, history and beliefs of our student body. Mindfulness allows us to interweave the practice of being mindful in the everyday life of our children and we believe will have positive long-term effects on the students’ academic results. In September 2018 we opened our Year 10 and Year 12, IGCSE and A Level curriculum, and started that year with 3800 children as we reached nearly full capacity. Now in 2020 we are at full capacity with 4260 children form FS1 – Year 13. We have completed two DSIB inspections and been rated Good by both with the most recent one also recognising some Outstanding features. We are fully BSO (British Schools Overseas) accredited gaining 5 Outstanding and 3 Good judgements in 2019 and this allows us to offer the NQT, QTS and iPGCE programmes through the TES Institute for our teachers. GEMS Founders School is a truly unique school and anyone who comes to work here has a unique opportunity to leave their mark. You will have the opportunity to Grow, Flourish and Succeed at GFS.
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.