Vacancy Details

8811 - Executive Assistant

Location: UAE - Dubai
Closing Date 14-Jun-2021
About the Role

Job Purpose:

As the first contact person in the GEMS Marketing, Enrollment & Communications office you will respond to all queries on behalf of the Leadership and wider team ensuing customer service excellence at all times.

 Key Accountabilities:

  • Assist with organizational and personal administration on a daily basis
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Prioritizing emails, preparing letters and reports, communicating clearly, confidently and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner
  • Understanding the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings and preparing briefing materials as and when required
  • Maintain records
  • Handling sensitive information and material with the highest level of discretion and confidentiality and maintaining data confidentially
  • Organize external visits, meetings and other engagements
  • Manage expense claims
  • Purchasing
  • Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values
  • Ensure the GEMS policies, procedures, and codes of conduct are followed at all times

   Expected Qualifications:

  • Relevant secretarial training and qualifications, you will have proven experience as an all-round executive level Office Manager / PA 

Expected Experience:

  • Minimum of 3 years working in a similar role  
  • Previous experience in a customer engagement, administrative or PA role
  • IT literate with experience of Microsoft Office including Outlook, Word, Excel and Powerpoint. You will need to be able to draft correspondence both standard and ad-hoc with minimal supervision ensuring both quality and accuracy in all your work.
  • The ability to maintain confidence and discretion at all times
  • Event management experience 

   Job Specific Knowledge and Skills:

  • Exceptional presentation, scheduling and communication skills
  • Digitally savvy and adept at using social media
  • Excellent interpersonal, customer service and time management skills, together with diplomacy, tact and well developed organisational skills.
  • Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged.
  • Passionate and enthusiastic
  • Knowledge of the education sector is desirable

About Your Benefits
About GEMS

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.

About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.