Vacancy Details

8941 - Registrar

Location: UAE - Dubai
Closing Date 31-Jul-2021
About the Role

Manage student enrolment numbers to meet or exceed the school specific enrolment budget consistently throughout the academic year and ensuring all students registered in accordance with the GEMS Enrolment Process and the specific governing body.

Key responsibilities:

  • Meet with prospective parents to explain admission procedures, curriculum, fee structure and regulations in order to ensure prospective parents enrol their children at the school.
  • Maintain an accurate record of all places available at the school and an up to date waiting list that details students who wish to be enrolled and have passed any necessary placement tests. Registrar should aim to have 50 students per year group, fully assessed waiting to be placed.
  • Update, maintain and manage the student information SalesForce database ensuring that up to date information is available on a daily basis. 
  • Cross sell -  Liaise with Registrar in a similar target market to ensure that prospective parents who cannot secure a place at the school are actively guided to secure a place at an alternative GEMS school.
  • Ongoing coordination with PRE and EMM to actively implement enrolment strategies to drive and meet enrolment targets. 
  • Ensure annual enrolment processes such as; the re-enrolment process, Parent School Contract and registration of students, is completed within the agreed timetable.
  • Prepare reports for the School Principal/CEO and the corporate office reflecting; the current enrolments, waiting lists, status of vacant seats and current conversion data.  Registrar should meet regularly with the Principal/CEO and SLT of the school to discuss the reports and assist the school with student number projections.
  • Collaborate with School Principal/CEO, SLT and other members of the FOH be able to develop and implement enrolment strategies in order to achieve budget enrolment numbers at the school.
  • Maintain and create files for all new applicant, new students, current student, exiting students and alumni and complete all exit documentation for students withdrawing from the school.
  • Be fully versed in all the rules and regulations of the Ministry of Education and other relevant governing bodies to ensure compliance during the admission process.
  • Ensure the GEMS policies, procedures and codes of conduct are followed at all times and ensure all audit items are addressed in a timely manner.


About Your Benefits

Communication:         Good written and oral skills. A team player who enjoys working positively with others.
                                    Bilingual- Arabic/English

Organisation:              Excellent organisational and time management skills.

Experience:                 Excellent knowledge and understanding of relevant data management systems (Phoenix, Sales Force), as well as EXCEL and general Microsoft Office packages.

                                    Previous experience in marketing preferred.

Personal Qualities:      Ability to work well in educational environment.

                                    Able to relate well to both adults and children.

                                    Ability to work both independently and as part of a team.

                                     Ability to multitask and work under pressure.

About GEMS

Trusted for over 55 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 190,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division; and we will impact 20 million by 2020 students through the initiatives of our Charity partner Varkey Foundation.

About the School

GEMS Royal Dubai School offers Outstanding, world class facilities set in a modern campus providing a bright, modern, well-resourced environment for students to access an enriched learning experience. An accredited High Performance Learning school with special emphasis placed on the integration of technology into the curriculum with a high levels of community engagement in the school. GEMS Royal Dubai School offers the National Curriculum for England, to approximately 900 students on roll from Foundation Stage to Year 6.

About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.