Vacancy Details

11091 - Executive Secretary

Location: UAE - Dubai
Closing Date 31-Aug-2022
About the Role

The Executive Assistant reports directly to the Principal and works closely with members of the Senior Leadership Team, providing information management support to enhance their effectiveness. 

The Executive Assistant provides Business Support to the Principal's office and is highly visible and varied, providing a comprehensive and confidential high-level administrative support for GEMS Education's mission and vision.

Key Accountabilities:

  • Maintain high quality communication from and within the Principal’s office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
  • Manage Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
  • Provide high quality reception and hospitality for the Principal’s visitors and those seeking to communicate with Principal.
  • Ensure the GEMS policies, procedures, and codes of conduct are followed at all times
  • Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
  • Attends staff meetings and serve on committees as required.
  • Performs other duties as requested by direct & dotted reporting line managers / supervisors

Meeting & Events Planning

  • Prepare materials, packets, and presentations for Principal's meetings, senior management team meetings, off-sites, and all-staff meetings.
  • Organize the logistics of board meetings and other key internal meetings.
  • Coordinate and distribute notes at management meetings as requested. Type up notes as requested.
  • Organize and arrange venues for all other meetings requested by the SLT

Expected Experience:

  • With relevant secretarial training and qualifications, you will have proven experience as an all-round executive level PA

Job-Specific Knowledge & Skills:

    • Exceptional presentation, scheduling, and communication skills
    • Digitally savvy and adept at using social media
    • Excellent interpersonal, customer service, and time management skills, together with diplomacy, tact, and well-developed organizational skills.
    • Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged.
    • Passionate and enthusiastic
    • Knowledge of the education sector is desirable

About Your Benefits
About Your Benefits
We offer a competitive tax-free salary along with medical coverage, flight allowance, and tuition fee concession.
About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

We are always looking for great teachers. My name is Lachlan MacKinnon the CEO/Principal of Cambridge International School. Before any school can become great you need to put in the necessary work to build a world-class culture. We pride ourselves in having a school where staff and students come to school and feel safe, have a sense of belonging, are treated with respect and have the right to learn and flourish. They are in a school where we build people that care, where we are united in purpose, were everyone matters, where everyone succeeds and no one is left behind. We are a learning organisation where everybody sees the common purpose in creating a vision together of a better school that is infinite in its thinking. We are a community of collaborative professionals who are committed to learning from each other in order to improve student outcomes. Where our collective professionalism creates deep dialogue or even heated debate about the best ways to support our students. There are some outstanding schools that you could apply to. However, besides having an outstanding culture, let me outline a few other points of interest. Cambridge International School is one of the oldest schools trusted since 1983, years of stability and a strong track record of outstanding results, being one of the oldest schools in Dubai and the GEMS organisation. We have on average an extremely low turnover of staff, 5% on average compared the UAE school average of 25%. We produce the highest number of teacher leaders in the GEMS network that go on to leading their own departments or schools. If you want to be an outstanding practioner or have aspirations to be a leader, this is the place it will happen. However, I am not going to sugar coat it for you, we do not accept medocracy. It involves hard work, passion, commitment and perseverance. If you want to be an outstanding teacher, if you want to be an outstanding leader in a safe environment where staff efficacy and staff voice is our guide and inspiration. This is the place for you. If this is what you are looking for then Cambridge is the school for you, so contact us and let us know you are there.

To learn more please visit  
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):
1. Resume/CV
2. Passport-size photograph
3. CV
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.