Vacancy Details

11514 - Admissions Secretary

Business Unit: GEMS WELLINGTON ACADEMY - AL KHAIL
Location: UAE - Dubai
Closing Date 15-Jul-2022
About the Role

Organise and manage the admission procedures of students in order to maintain school-specific enrolment budget consistently throughout the academic year. Ensuring all students are registered in accordance with the GEMS Enrolment Process and the specific governing body (such as KHDA).

Key Accountabilities

  • Support the school Registrar by meeting with prospective parents to explain admission procedures, curriculum, fee structure, and regulations in order to ensure prospective parents enroll their children at the school.
  • As directed by the Registrar, maintain an accurate record of all places available at the school and an up-to-date waiting list that details students who wish to be enrolled and have passed any necessary placement tests. Registrars should aim to have 50 students per year group, fully assessed waiting to be placed.
  • Update, maintain, and manage the student information OASIS database, including all non-mandatory fields, ensuring that up-to-date information is available on a daily basis.
  • Support the Registrar to ensure annual enrolment processes such as; the re-enrolment process, Parent
  • School Contract and registration of students is completed within the agreed timetable.
  • Work closely with the Government Relations Executive (GRE) to ensure all Transfer Certificates received for new students meet the requirements of the governing body, students are registered in a timely fashion, outgoing TCs are processed efficiently and visa and passport information is up to date continuously throughout the academic year.
  • Follow-up all outstanding offers, respond to inquiries by phone and mail, book and carry out assessments of students within agreed timeframes providing high-quality customer service throughout the process.
  • Maintain and create files for all new applicants, new students, current students, exiting students, and alumni and complete all exit documentation for students withdrawing from the school.
  • Be fully versed in all the rules and regulations of the Ministry of Education and other relevant governing bodies (SEZ, KHDA, ADEC) to ensure compliance during the admission process.
  • Ensure the GEMS policies, procedures, and codes of conduct are followed at all times and ensure all audit items are addressed in a timely manner.
  • Perform other duties as requested by direct and dotted reporting line managers/supervisors.

    Expected Qualifications:

  • A college Degree from a reputed university is desirable (BA or BSc)

    Expected Experience:

  • A minimum of two years in a customer service-focused role.
  • Proven success with meeting sales targets is mandatory; the ability to influence the team to deliver quality results and meet sales targets consistently is critical.
  • Relationship management experience – able to build and influence professional relationships with peer groups as well as the parental community.
  • Effective communicator (written and spoken)
  • Interpersonal skills, able to operate in a diverse environment

 

About Your Benefits

You will hold a college Bachelor's Degree from a reputable university and will have a minimum of two years' experience in a front of house or customer service role. 

With a proven track record of successfully meeting sales targets, you will be an experienced team manager.  You will be able to build and maintain professional relationships with internal colleagues and with external customers.  

You will have excellent presentation and communication skills.   You will be able to influence others and handle multiple tasks simultaneously, managing your time in an efficient manner.

 

Job-Specific Knowledge & Skills:

  • Solid time management skills - Ability to multi-task and cope with peaks of demand
  • Advanced user of Microsoft Office and able to utilize technology well to present facts to the management.
  • Able to manage a diverse team’s performance and relationships.
  • Analytical Thinking
About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

GEMS Wellington Academy Al Khail is a premium National Curriculum for England School, located in the rapidly expanding Dubai Hills development. The Primary section opened in September 2013 and Secondary opened in September 2014 with current enrolment at 1000. This is an international world class school dedicated to fostering a passion for excellence in learning and in life.

Recently rated ‘Outstanding’ by BSO, children learn in a vibrant, inclusive and creative learning environment that encourages teamwork, critical thinking, independent inquiry and risk-taking. Our staff are recruited almost exclusively from the UK, although applications from other countries are encouraged, and are highly skilled and experienced in delivering the National Curriculum. Teaching is significantly enhanced through the use of technology, which is used predominantly by students to create and present new content. Innovation and creativity are actively encouraged and the learning programme is significantly enhanced by a rich and varied extra-curricular programme of over 100 activities, which emphasises our belief that students should be learning from the moment they arrive in school until they leave at the end of the day. We are an internationally minded school with students representing over 80 nationalities and are an accredited member of the Council of British International Schools and British School in the Middle East. We are proud of our high achieving culture: our expectation of all students is that they strive to excel and make significant progress well beyond expectations commensurate to their starting point.


WEK http://www.gemswellingtonacademy-alkhail.com/

 

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

1. Resume/CV
2. Passport-size photograph

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.