Vacancy Details

12815 - PA to Head of School/Principal (Arabic speaker)

Location: UAE - Abu Dhabi
Closing Date 30-Nov-2022
About the Role

We are looking for an outstanding, organized and motivated candidate to join Gems American Academy, Abu Dhabi in the capacity of Personal Assistant to Head of School. 

Job purpose:

Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the office of the Principal/Head of School.  Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties.

Job scope:                                

Responsible for managing all secretarial functions of the office of Supervisor/Principal/Head of School.

Key accountabilities:

  • Maintain high quality communication from and within the Principal’s office.  Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
  • Liaise with all school secretaries regarding students, parents, faculty and staff.  
  • Support the finance division by following and chasing overdue tuition fees payment.
  • Daily update of staff attendances on Phoenix system.
  • Manage Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
  • Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
  • Initiate effort and energy beyond the typical work day, where certain tasks require additional commitment and willingness to step in on issues and matters that require closure.
  • Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
  • Provide high quality reception and hospitality for the Principal’s visitors and those seeking to communicate with Principal. 
  • Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
  • Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
  • Attends staff meetings and serve on committees as required.
  • Performs other duties as requested by direct & dotted reporting line managers / supervisors.

Skills / experience:

  • Arabic (writing and speaking) language 
  • Excellent organizational and office management skills; ability to multi-task and delegate assignments in a timely manner.
  • Effective interpersonal skills to aid in the daily contact with a diverse multi-cultural population
  • Demonstrate competence in computer technical skills using Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use
  • Three (3) years’ experience as Secretary in an office or school environment.
About Your Benefits

Qualifications: University degree holder


An attractive remuneration package is on offer to the successful candidate including a competitive salary, medical and life insurance, flight allowance, tuition fee concession, 52 days annual leave and other benefits in line with the UAE Labour Law.

Kindly note that only shortlisted candidates will be contacted.  

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

GEMS American Academy is a diverse international K-12 American/IB School offering both the Primary Years Program and Diploma Program with 1,800 students, comprised of 82 nationalities speaking 40 languages and a faculty of 160. Established in 2007 and accredited by CIS and NEASC, GAA is the flagship American curriculum school for GEMS in Abu Dhabi and sister school to Dubai American Academy. GAA offers an academically rigorous and relevant program of studies specifically designed as a student-centered, inclusive and adaptive approach to learning. At GAA, learning is a journey of exploration and growth, where exceptional teachers and world-class facilities support the fullest development of every child’s potential. Our American style approach to learning includes a wide range of academic subjects and a holistic focus, which includes the arts, music, drama, physical education, extra-curricular activities, clubs, and sports. More than simply a larger selection of course offerings and activities, our approach to curriculum and instruction cultivates critical thinking skills and celebrates each child’s creativity and imagination. Our rich program allows young people to pursue individual interests and gain the confidence and conviction to make their unique contributions to the community.

To learn more please visit 


About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

1. Resume/CV
2. Passport-size photograph

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.