Vacancy Details

13797 - Admissions Secretary - immediate start

Location: UAE - Dubai
Closing Date 12-Apr-2023
About the Role

We are recruiting for a dynamic and enthusiastic Admissions Secretary.  The Front of House team is responsible for delivering outstanding customer service, maintaining strong communication with parents, handling queries, and being the liaison between other school personnel. 

The successful candidate must have:

  • Respond and manage inquiries in a friendly and timely manner– telephone/email/walk-ins
  • Keeping accurate records of the students/parent admissions
  • Manage the appointment diary with the Front of House Team
  • Represent the school in a professional, confident, and friendly way at all times
  • Tour prospective families on individual or occasionally group tours
  • Have an in-depth knowledge and understanding of the National curriculum and school day to appropriately respond to parent inquiries
  • Regular liaison with academic staff to review their requirements from the Admissions Department
  • Assisting families with applications
  • Co-ordinating and arranging Assessments in liaison with Registrar
  • Reviewing and evaluating assessment results with the Registrar on Accept/Waitlist/Reject
  • Dealing professionally and sensitively with Rejections and providing families with feedback
  • Meeting with Head of Inclusion to review applicants with SEND requirement
  • Assisting the Registrar in promoting the school to meet recruitment targets for each year group
  • Reporting on KPI data when necessary
  • Support the wider Administration Team with ad hoc duties as and when required
  • Generally, be supportive, personable, and friendly in the office environment
  • Must be fluent in English both written and spoken. 

To be considered for this position, you must:

  • Experience in School Management Systems preferred but not essential
  • Experience in Secondary Admissions preferred but not essential
  • Native English speaker
  • Should have excellent ICT skills and should be proficient in MS Office
  • Excellent oral and written communication skills
  • Excellent Inter-personal skills
  • Able to prioritise tasks, use time effectively and work to tight schedules
  • Should be self-driven and confident
  • Should have a positive personality with lots of energy

About Your Benefits

All positions attract an excellent remuneration package including a Competitive tax-free salary, private medical insurance, annual airfares to country of residence, and end of Service Gratuity.

About GEMS

Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.

About the School

An outstanding school in Dubai, GEMS Wellington International School offers exceptional learning opportunities for students aged 3 to 18. Following the Early Years Foundation Stage curriculum in The Early Years, the National Curriculum for England to Year 11 and the International Baccalaureate at Years 12 and 13. Every year our students achieve GCSE and IB results that are world class and some of the most successful students in Dubai study at WIS before going onto global universities of the highest caliber. As a HPL World Class Award school, our learning experience is significant in supporting both critical thinking and independence. Our dynamic school environment combined with the extensive range of extra-curricular experiences enables students to succeed and to aspire at every stage of their learning journey. The entire school community, a truly international one, is passionate and committed to ensuring all are recognised and celebrated for their individual strengths, enabled as lifelong learners and nurtured as future leaders.


About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application.

To complete the application you would need the following document(s):

1. Resume/CV
2. Passport-size photograph

In line with the UAE's Emiratisation goals, GEMS welcomes and encourages applications from UAE nationals to join our fast-growing team.

Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.