Examinations Officer

Examination Planning and Coordination

• Liaise with awarding bodies (e.g. JCQ, Pearson, AQA, IB) to stay up to date on regulations, timelines, and procedural updates.
• Coordinate exam entry processes, including student registrations, subject entries, access arrangements, and fee management.
• Prepare and publish exam timetables for both internal and external exams (GCSEs, A-Levels, IB).
• Oversee the arrangement of exam rooms, invigilation schedules, and seating plans in compliance with regulations.

Administration of External Examinations

• Ensure JCQ/IB regulations are followed before, during, and after examinations.
• Supervise the running of exam sessions, ensuring invigilators and students adhere to protocols.
• Handle special consideration and access arrangements (in coordination with SENCO or inclusion teams).
• Organise and lead the results day process, including the distribution of results, post-results services (e.g. remarks, enquiries) and student support.
• Manage the secure receipt, storage, and distribution of exam papers and materials.

Internal Assessment and Mock Exams

• Coordinate the administration of internal exams, mocks, and assessments across year groups. Support heads of departments with assessment data entry, moderation, and submission of coursework/IA (internal assessment) in line with deadlines.
• Ensure the academic integrity of internal assessments (especially for IB) is upheld.

Data Management and Reporting

• Ensure the accuracy of exam data in management information systems (e.g. SIMS, ManageBac). Generate and share reports on exam performance, entries, results analysis, and trends.
• Assist with school performance reviews, regulatory inspections (e.g. DSIB, KHDA, IB, Exam Boards), and data required for university admissions.

Compliance and Quality Assurance

• Ensure that JCQ and IB exam regulations are fully understood and followed by staff and students.
• Lead on exam-related training and briefings for invigilators and staff.
• Manage and respond to exam audits, inspections, and quality assurance visits from awarding bodies.

Invigilation and Staffing

• Recruit, train, and manage a team of invigilators, ensuring they are properly briefed on regulations and responsibilities.
• Act as the lead invigilator or exam supervisor for major assessments.

Communication and Support

• Serve as the main point of contact for all exam-related queries from students, parents, and staff.
• Support students and families in understanding exam procedures, accessing results, and dealing with post-results services.
• Work with the IB Coordinator, Head of Sixth Form, and SLT to ensure alignment of assessment strategy and communication.

Continuous Improvement and Professional Development

• Stay up to date with changes in UK and IB assessment frameworks.
• Reflect on and improve processes annually (e.g. through post-exam reviews).
• Undertake relevant CPD in data management systems, exam officer training, or policy updates.

• Analytical/problem-solving aptitude
• Excel spread sheet experience
• IT literate, especially databases, data analysis, charting skills
• Ability to be pro-active and display initiative.
• Willingness to learn and acquire new skills.
• Organisational skills
• Ability to present information in appropriate formats according to audience and fit for purpose.
• Good interpersonal skills, both verbal and written
• Degree preferred but not essential

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.