Executive Secretary

We are looking to appoint an experienced Executive Secretary to the Principal.  This individual will be responsible for coordinating all secretarial and administrative functions to ensure the smooth running of the office of the Principal/CEO.  Act as an ambassador for the school and perform all duties in an efficient, professional, and confidential manner.

Key Accountabilities:

• Maintain high quality communication from and within the Principal’s office.  Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
• Liaise with all school secretaries regarding students, parents, faculty and staff. 
• Manage Principal’s appointment calendar as well as all his/her professional communication and public relations needs.
• Assist in the organizing of school events and facilitate the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively.
• Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed.
• Provide high quality reception and hospitality for the Principal’s visitors and those seeking to communicate with Principal. 
• Maintain confidentiality and exemplify personal and professional integrity.

Qualifications & Experience:

• Exhibit exemplary written/spoken English language skills; including exceptional phone skills
• Good presentation skills and be an effective communicator
• Ability to handle different tasks simultaneously and manage your time in efficient manner