HR Officer / Executive Secretary

HR Officer – Role Summary

The HR Officer provides end-to-end HR operational support to the school, ensuring compliance with UAE Labour Law, ADEK/MOE regulations, and GEMS policies. The role supports recruitment, employee relations, HR administration, staff licensing, and separation processes, while also providing administrative support to the Principal’s Office.

Key Responsibilities

Recruitment & Onboarding

• Support recruitment of teaching and non-teaching staff in coordination with Corporate HR.
• Manage onboarding, contracts, inductions, and pre-employment documentation.
• Coordinate visa, travel, and joining formalities with Government Relations and relevant teams.

HR Operations & Compliance

• Manage day-to-day HR operations, HRIS (DAX), employee records, and reporting.
• Administer HR policies, benefits, employee documentation, and statutory letters.
• Prepare HR reports and support audits, ERP initiatives, and ad-hoc HR projects.

Employee Relations

• Act as the first point of contact for employee relations matters.
• Advise management and staff on HR policies and UAE Labour Law.
• Support investigations, counselling, and employee engagement initiatives.

Separations & Exit Management

• Manage end-to-end employee separations in line with legal and policy requirements.
• Conduct exit interviews and provide insights to school leadership.

Teacher Licensing & Regulatory Support

• Coordinate ADEK/MOE teacher licensing, appointment letters, and stipends in liaison with Government Relations.

Principal’s Office Support

• Provide administrative and confidential support to the Principal, including calendar management, correspondence, meetings, and project coordination.

• Bachelor’s degree in human resources, Business Administration, or related field.
• Minimum 5 years of progressive administrative and HR experience, preferably within an educational or international setting.
• In-depth knowledge of UAE Labour Law and ADEK regulations.
• Strong interpersonal, organizational, and communication skills.
• High level of discretion, integrity, and professionalism.
• Proficient in HR systems and Microsoft Office Suite.

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.